Regular full-time and regular part-time staff members who have had at least one year of continuous service may request a leave of absence without pay for compelling personal reasons. A written request must be submitted to the unit/division head and vice president with a copy to Human Resources. Evaluation of the request will be based on the staff member’s and the University’s needs. 

Normally, approved personal leaves of absence are granted for no longer than three months. Leave extensions may be granted in appropriate cases, depending on individual circumstances. Extensions must be requested in writing to the unit/division head and vice president with a copy to Human Resources. Leaves of absence may not extend beyond a maximum of 24 months from the original date of absence. 

During the first three months of an approved unpaid leave of absence, benefits continue and paid time off (including vacation) accrues; holiday pay is not available. During a three-month unpaid personal leave, the University will continue health care benefits (as previously elected) with the staff member paying the same cost share; life insurance and long-term disability insurance benefits continue. Retirement contributions and holiday pay are not available during unpaid leaves of absence. 

When an unpaid personal leave of absence extends beyond three months, benefits no longer continue and paid time off (including vacation) is no longer accrued. Staff members, however, may elect to continue their benefits by paying the full premiums during an unpaid personal leave of absence that extends beyond three months. 

Staff members should meet with Human Resources both prior to beginning a personal leave, and within 30 days of returning from leave to review and confirm the status of their benefit coverage.

CONTENT MIGRATED FROM STAFF HANDBOOK SEPTEMBER 4, 2025.