The University grants unpaid leave for active duty with Military Reserve and National Guard units. During these leaves, the University will pay the difference between regular pay (computed on a daily basis) and military pay up to a maximum of ten working days each year. After the employee provides the University with documentation regarding military pay received, a supplemental pay will be issued for the difference. 

During a military leave, University service time and sick and vacation time continue to accrue. The University will continue existing health care benefits (with cost-share) for staff members and their covered dependents for up to 18 months of a military leave. If the military leave extends beyond a total of 18 months, staff members and/or covered dependents have the right to continue coverage at their full cost under the group plan using the COBRA option. Group life and long-term disability insurance coverage will continue. The University will not require personal loan repayments during the leave. Upon release from active duty, the staff member will return to University employment in the position held just prior to the military leave. The pay rate should reflect average increases that occurred during the period of the leave, as if the staff member had not been on leave. 

Leaves of absence for National Guard, military reserve or summer camp activities are also available. During these leaves, the University will pay the difference between regular salary (computed on a daily basis) and military pay up to a maximum of ten working days each year. Staff members must present copies of orders and receipts for service pay in order to receive pay. Staff members are not required to use vacation time for military duty. However, if vacation time is used, military leave pay is not available. 

Written orders should be presented to supervisors whenever staff members must leave the job for any military-related activities. All staff members called to active duty will meet with a member of the Human Resources staff prior to their departure, and will receive a letter detailing the procedures that apply to their situation. Families of staff members on leave will be encouraged to contact Human Resources for assistance with benefits or other concerns.

CONTENT MIGRATED FROM STAFF HANDBOOK SEPTEMBER 4, 2025.